NICS - Privacy Notice
North West Surrey Integrated Care Services
NICS Privacy Notice V1.5
Approved: 27/10/2025
Review: 27/10/2026
NICS Privacy Notice
For the patients of the 37 member practices in North West Surrey
Who We Are And What We Do
North West Surrey Integrated Care Services (NICS) is the GP Federation for the 37
practices in North West Surrey and we support your practice by offering medical services.
Services NICS provides include the locally commissioned services and the integrated
access (extended access service). For further information please refer to the ‘services’ page
on our Website: Our Services | (nicsfed.co.uk)
If you have been asked by your practice if you would like an appointment via a NICS service
and you have agreed, then your details will have been forwarded to NICS.
NICS is committed to protecting your privacy and ensuring that the personal information we
hold about you is used lawfully, fairly and transparently. This Privacy Notice explains what
information we collect, how we use it, who we share it with, and your rights under the UK
General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (DPA18), and
the Data Use and Access Act 2025 (DUAA 2025).
What Information Do We Collect About You?
NICS professionals who provide you with medical care maintain records about your health
and about any treatment or care you have or have received previously. These records help
to provide you with the best possible healthcare.
The information we hold is on secure, NHS-approved systems and part of your records.
NICS maintain records about your health and the treatment you receive in electronic format
on our EMIS System.
The information about you that we collect and use to provide healthcare and related services
may include:
Personal details such as your name, date of birth, address, NHS number, and
contact details
Medical information such as your medical history, test results, diagnoses, treatment
plans, and prescribed medications
Details about your appointments, referrals, and correspondence with healthcare
professionals
Information from other health and care providers involved in your care
Next of kin or emergency contact information
How We Will Use Your Information
Your data is collected for the purpose of providing direct patient care and we will use your
information to;
Provide you with safe and effective healthcare services
Support your GP practice in delivering extended access appointments